Forms & Documents

AS Business Forms

Anti-Hazing and Initiation Policy

HSU policy on hazing and initation for all groups, departments, and organizations on campus.

AS Funded Logo

AS Logo to be used for promotional materials.

AS Personnel Handbook

This handbook provides information for AS employees.

AS Program Discretionary Fund Request Form

This form must be filled out and accompanied by a memo when requesting AS Discretionary Funds.

AS Service Agreement

Complete this form if AS funds are being used for a fee or travel reimbursement of an contractor (Artist, band, facilitator, etc.)

ASB Funds - Misc. Revenue

Cashier's receipt instructions for miscellaneous revenue. 

Associated Students Employment Application

The Employment Application is to be used for AS Programs during the hiring process.

Donation Acknowledgement Form

AS Programs complete this form to report a donation to their organization. This form is delivered to the University Gift Processing Center.

Green Purchasing Best Practices

 According to the HSU Sustainable Procurement webpage, "Suppliers are encouraged to include products that promote environmentally friendly environmental stewardship in their online product catalog and faculty and staff members are empowered to select environmentally friendly products for their purchase requirements. Our buyers can also help with answering your questions and providing additional information."

Instructionally Related Activities Unallocated Request Form

This form must be filled out and accompanied by a memo when requesting unallocated funds.

Line Item Transfer Request Form

Use this form if a AS or IRA program wants to request a transfer of funds from one line item to another line item.

Lost or Unusual Receipt Memo

This form is used when a check request is submitted for reimbursement when a receipt has been lost or is unusual in nature.

Payee Data Record Form STD. 204

Routing Instructions: 
Deliver to Accounts Payable. Drop off in SBS 345. This State of California standard form is required to be on file for every person, or vendor that requests payment through Accounts Payable.

Payment Request Form

Use this form to submit with documentation for reimbursements or to pay invoices. This form replaced the "AS Check Request" form.

Pre-Travel Documents

Required documents for student travel. If you are using a private vehicle you must also complete this form and submit to the AS Business Office.

Purchase Order

No summary.

Return of ASB Funds

Cashier Receipt instructions and form.

Social Responsibility Policy

It is recognized that the Associated Students may purchase merchanise from corporations and the policies of such corporations may have an impact on the societies of the countries in which they do business.

Student Travel Verification

To be completed to order to travel on AS business.

IRA Budget Information

IRA Travel/Expense Report

The IRA Travel Expense Report must be completed by IRA programs that travel.

IRA Student Travel Verification Form

IRA Student Travel Verification Form must be completed by IRA programs that travel if per diem is to be claimed.

AS Budget Information

A.S. Mission Statement

The mission of A.S. funded programs should reflect the A.S. Mission Statement.

2017-18 A.S. Budget

2017-18 A.S. budget with policies and procedures.

A.S. Budget Application

A blank A.S. Budget Application.