Associated Students of HSU invites applications for the position of

Business Office Coordinator

This is a full-time, 12-month, non-exempt position in Associated Students, beginning June 2019. This is not a state position.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and
inclusion are especially encouraged to apply.

Download this Job Announcement: PDF icon asbo_job_announcement_may_2019.pdf

SALARY AND BENEFITS:

$3,115 - $5,516 /month (Appointments are normally made at the beginning of the salary range) and an excellent benefits package. A 10% contribution to a 401(k) plan begins after the first year of employment.

POSITION DESCRIPTION:

Reporting to the Executive Director, the Business Office Coordinator oversees the day-to-day activities of the Associated Students Business Office, including:

● compiling, verifying, and analyzing data from daily/monthly/annual financial reports/budgets and resolving errors and explaining variances;
● communicating CSU, HSU and AS policies and procedures to students, staff, and faculty;
● providing support to AS Programs, IRA Programs, and the campus community regarding questions related to their financial accounts, campus procedures, payroll preparation, procurement, travel, budget proposals and other related questions;
● arrange and support AS Board members who travel for business;
● verifying check requests for accuracy and ensuring that the supporting documents meet all the requirements and adhere to the AS Program budget requirements;
● assist with the preparation and maintenance of AS and IRA agendas and minutes;
● provide support to the Executive Director;
● assist both internal/external auditors by preparing reports, provide samples and submit other related documentations;
● serve as a back up to the Associated Students Board Coordinator;
● complete special projects and other miscellaneous duties as assigned.

MINIMUM QUALIFICATIONS:

Have an the equivalent to two years of general office, clerical, or record-keeping experience which has provided the knowledge and abilities listed here:

● Experience in administrative support working with a high level of confidentiality and detail;
● Experience with budgets, spreadsheets, and shared documents;
● An understanding of the dynamics of diversity, equity and sustainability in higher education and a demonstrated commitment and ability to incorporate this understanding, as appropriate, in all levels of your work;
● Effective communicator;
● Ability to work independently, be self-motivated, flexible, and solutions-oriented.

PREFERRED QUALIFICATIONS:

● Bachelor’s Degree;
● Demonstrated ability in establishing and maintaining working relationships with students, staff and faculty.

KNOWLEDGE, SPECIAL SKILLS AND ABILITIES REQUIRED:

Ability to:
● review data for accuracy, completeness, validity, and adherence to industry standards;
● compute and record figures accurately, maintain files and records;
● identify, trace, and correct errors;
● multi-task in a fast-paced, student-centered environment;
● utilize computerized systems and programs;
● interpret and apply written rules and regulations;
● demonstrate intermediate level abilities/knowledge of standard office machines, Microsoft Word/Excel, GoogleDocs/Sheets;
● establish and maintain effective working relationships with students, co-workers, staff and faculty;
● work collaboratively with individuals on campus and the community from diverse ethnic, cultural and socioeconomic backgrounds;
● operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.

APPLICATION PROCEDURE:

To apply, qualified candidates must

  1. Email jmg12@humboldt.edu for access to the application form
  2. Upload the following materials to the application form

● Letter of Interest;
● Resume or Curriculum Vitae;
● Contact information for at least three professional references;
● PDF iconAS Employment History Form

APPLICATION REVIEW DATE:

This position is open until filled. First consideration will be given to completed applications received no later than 5pm on Tuesday May 28, 2019.

Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. Associated Students of Humboldt State University requires that background checks be completed for all new hires. This process includes a criminal records check and verification of employment history and education. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. The appointment of an applicant to this position is contingent upon the applicant providing the required information to complete a background check, and upon the results containing no adverse findings that may affect this appointment.

The Human Resources & Academic Personnel Services office (located in Siemens Hall room 212) has a computer station and front office staff available for applicants requiring assistance.